How to introduce and maintain a workplace policy manual

A practical starting point

1. Complete an accurate company profile

   Prepare your workplace locations, employee numbers, business activities and actual procedures. A realistic example can explain a field, but your own manual should use your organization's real information.

2. Review the selected policies

   Check that the jurisdiction, workplace details, contacts and operating procedures match your organization. Review the preview before choosing a subscription or downloading the edition available to your account.

3. Plan the introduction

   Choose who will explain the policies, where employees can find them and how questions will be handled. Consider whether particular changes need advice or consultation before implementation.

4. Record distribution and follow up

   Keep a record of the edition provided and the employees who received it. An acknowledgement records receipt; do not assume it resolves every question about enforceability or consent.

5. Maintain a version history

   When a policy changes, record what changed and when it was communicated. Keep superseded versions for your records while making the applicable version easy for employees to find.

Useful tools and next steps

• See the policy-manual process

  Explore company details, preview, subscription and manual download.

• HR documentation gap checker

  Identify documentation areas to investigate before preparing your manual.

• How the manual is prepared

  Read about the preparation and review process before deciding whether the service fits your needs.

Related reading

Select the article relevant to your jurisdiction. Check its sources and dates before making a workplace decision.

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